Privacy Notice

As Yazan Yedek Parça (“YZN”, “we”), we process your personal data in accordance with Turkish Personal Data Protection Law No. 6698 (“KVKK”) and related legislation. This notice explains which personal data we process when you use our website or contact us, for what purposes and on what legal grounds, to whom we transfer it and what your rights are.

1. Data controller

The data controller is Yazan Yedek Parça. Our contact details:

• Address: Fevziçakmak Mah., Sıla Cad. No: 27, 42050 Karatay / Konya, Türkiye
• E-mail: [email protected]
• Phone: +90 545 304 73 26

2. Which personal data do we process?

Contact, quote and catalogue requests

The details you send through the contact, quote and catalogue request forms: name, e-mail address, phone number, company name, country and city, the product group you are interested in, the products and sizes in your quote list, quantity, estimated budget and currency, how you would like us to reply, your message and any file you attach (technical drawing, photo, etc.). The request number, the date and time it was sent, your IP address, the page the form was sent from and the site language you used are recorded with them.

Job applications

The details you send through the application form on the Careers page: name, e-mail address, phone number, city, the position you apply for, your years of experience, your message, your CV and the information in it (education, work history, etc.). The application number, time of sending, IP address, page and language are recorded as well. Please do not include special categories of personal data in your CV, such as health, religion, ethnic origin, association or trade union membership or criminal convictions; we do not need them for recruitment.

When you visit our website

To keep the site secure and prevent misuse, our server records the following for each request: IP address, browser and device information, the address visited and the referring page, date and time, site language, an irreversibly hashed session identifier and the content of the request (including what you enter when you submit a form, with fields such as passwords and security keys masked). In the records of automated access, such as search engines and AI tools, the IP address is irreversibly hashed. Cookies and similar technologies are explained in our Cookie Policy.

When you contact us directly

When you reach us by e-mail, phone or WhatsApp, we process your name, your contact details and the content of the correspondence.

3. Why do we process your personal data?

• To answer your questions and requests and to contact you,
• To prepare quotes, give technical support on product selection and fit, and handle quotes and orders,
• To send you the catalogue you requested,
• To assess job applications and run the recruitment process,
• To keep the website and our systems secure and to prevent spam, forged requests and attacks,
• To follow up requests, improve our service and, if you consent, produce statistics on how the site is used,
• To meet our legal obligations, respond to requests from authorised bodies and protect our rights in possible disputes.

4. Legal grounds

We process your personal data on the following grounds under Article 5 of the KVKK:

• Processing is directly related to the formation or performance of a contract (Art. 5/2-c): quotes and orders, catalogue requests and the assessment of job applications,
• Compliance with our legal obligations (Art. 5/2-ç): keeping commercial books and records, providing information to authorised bodies,
• Establishing, exercising or protecting a right (Art. 5/2-e): use as evidence in possible disputes,
• Our legitimate interests, provided your fundamental rights and freedoms are not harmed (Art. 5/2-f): answering contact requests, site security, spam protection and keeping records,
• Your explicit consent (Art. 5/1): only for analytics cookies. They are used when you choose “Accept” in the cookie preferences, and you can withdraw your consent at any time.

The checkbox in our forms records that you have read this notice; we do not need your explicit consent to answer your request.

5. How we collect personal data

We collect personal data by automated means through the forms, cookies and server logs of our website, and by partly automated or non-automated means through e-mail, phone and WhatsApp correspondence.

6. Transfers

We do not sell your personal data or share it with anyone for advertising. As far as necessary for the purposes above, we may transfer it to:

• Service providers for website hosting, e-mail and IT services,
• Our advisers, such as our accountant or lawyer (only when the matter requires it),
• Public bodies and courts authorised by law (when they request it).

Transfers abroad: When they are enabled on our site, Google reCAPTCHA (Google LLC) or hCaptcha (Intuition Machines, Inc.) protects the forms and, if you consent, Google Analytics (Google LLC) or Yandex Metrica (Yandex) produces visit statistics. The map on the contact page is loaded from Google Maps when you open it or accept all cookies, and gallery videos from YouTube or Vimeo when you open one. These services process data such as your IP address and device information on servers outside Türkiye. Transfers abroad are made in line with Article 9 of the KVKK: primarily with appropriate safeguards (such as standard contracts notified to the Personal Data Protection Board) and, where these are not available, only occasionally and under the conditions listed in the Law. The same rules apply if the servers of our hosting or e-mail provider are located abroad.

7. Retention periods

Personal data whose retention period has expired or whose purpose no longer exists is deleted, destroyed or anonymised. Where there is a dispute, the relevant data may be kept until the dispute is resolved.

8. Your rights

Under Article 11 of the KVKK, you have the right to:

• Learn whether your personal data is processed,
• Request information about it if it has been processed,
• Learn the purpose of processing and whether the data is used accordingly,
• Know the third parties in Türkiye or abroad to whom it is transferred,
• Request correction if it is incomplete or inaccurate,
• Request its deletion or destruction under the conditions of Article 7 of the KVKK,
• Request that corrections, deletions and destructions be notified to the third parties to whom the data was transferred,
• Object to a result against you arising from analysis exclusively by automated systems,
• Claim compensation if you suffer damage because of unlawful processing.

9. How to apply

You can send requests concerning these rights in a signed letter containing information that identifies you, in person or by post to our address above; signed with a secure electronic or mobile signature from your registered e-mail (KEP) address; or from an e-mail address you have previously given us and that is registered in our system, to [email protected]. You can use the form on our Data Subject Request Form page.

We will conclude your request free of charge as soon as possible and within 30 days at the latest, depending on its nature. If the action involves an additional cost, the fee set by the Personal Data Protection Board may be charged. If your request is rejected, you find our answer insufficient or we do not reply in time, you may lodge a complaint with the Personal Data Protection Board.